ARTICLE 63 - INTRA-OFFICE MAILING SYSTEM

    The Labor Council shall be allowed to use the existing intra-department mail system of the Employer. Such use must be reasonable to size and volume in accordance with prescribed policies of the Employer. The Employer shall be held harmless for the deliveries stemming from such use. All use of various facilities shall relate to the matters listed below:

1.     Appointments;

2.     Elections;

3.     Results of elections;

4.     Notification(s) of meetings.

    No literature involving political activity prohibited by the Ohio Revised Code Section 124.57 shall be distributed.

    The Labor Council's use of the mail systems involved shall not include the U.S. mail or other commercial delivery services used by the State as part of or separate from such mail system(s). The Labor Council's use of these facilities and services shall be the responsibility of its responsible officer or of that person's designee.

    When feasible, and where equipment is available, Labor Council Officers (including associates) may utilize electronic mail and/or facsimile equipment solely for contract enforcement and interpretation and grievance processing matters.  Such transmissions will be primarily to expedite communication regarding such matters, will be reasonable with respect to time and volume, and limited to communications with the grievant, if any, appropriate supervisors and employee’s Labor Council  Officers (including associates).  Long distance charges which may be incurred must be approved prior to transmission.